Policies on Baxter Arts Centre

Cancellation Policy

Mon, 01 Jan 0001 00:00:00 +0000

Children’s Camp Cancellation Policy

Introduction

Baxter Arts Centre is a not-for-profit organisation that relies on Children’s Camps to support year-round operations and administration. In 2025, Baxter had over 350 children attend our camps with many camps selling out within 3 minutes. Due to demand and popularity, BAC requires a Cancellation Policy to allow us to efficiently manage programming cancellations and keep camp accessible.

March Break Camp 2026

Registration is Now Open!

General Cancellation Policy

Mon, 01 Jan 0001 00:00:00 +0000

Baxter’s General Cancellation Policy

Introduction

Baxter Arts Centre (BAC) is a not-for-profit organisation that runs year-round programming. Our community is at the heart of what we do. To keep programming fees as low as possible, we often offer PWYC (Pay-What-You-Can) programs. For programs that are led by an instructor, we charge a registration fee to cover wages and materials.

PWYC Open Studio & Workshops

PWYC (Pay-What-You-Can) programs are often set up as drop-in or “save your spot,” with an option to sign up online. They may be one-off workshops or regular weekly drop-in Open Studio sessions. We encourage you to pay cash at the door for these programs. Should a PWYC class be cancelled, any amount paid online as part of signing up for a program will be considered a donation, and a tax receipt will be issued for all donations of $25 or more.

Participant Code of Conduct

Mon, 01 Jan 0001 00:00:00 +0000

Baxter Arts Centre is committed to providing a welcoming, safe, and inclusive environment for all participants, staff, volunteers, instructors, and visitors. We have a legal responsibility to ensure our team work in a safe and harassment-free environment. This means we must act if anyone is being unsafe or disrespectful toward our team members. Harassment of any kind is not tolerated.

Please Note that this Participant Code of Conduct is administered in conjunction with Baxter Arts Centre’s Anti-Harassment Policy, Worker Code of Conduct, and Human Rights Policy, and includes freedom from discrimination under any of the grounds established by the Ontario Human Rights Code, including race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex (including pregnancy), sexual orientation, gender identity, gender expression, age (18 and over), marital status (including same sex partners), family status, disability, and record of offences.

Winter Weather Cancellation Policy

Mon, 01 Jan 0001 00:00:00 +0000

Severe Winter Weather Cancellation Policy

Baxter Arts Centre is committed to ensuring a safe experience for all of our workers, volunteers, and participants. In pursuit of this, Baxter Arts Centre will respond to the local hazardous weather conditions as needed. With limited parking and snow clearing capabilities, we need to ask our community to be patient when extreme weather arrives.

Policy

Baxter Arts Centre will remain closed and all programs will be postponed and/or cancelled on days with severe winter weather (eg. freezing rain, substantial snow accumulation, snow squalls) that necessitate road closures, or local school bus cancellations (or similar weekend weather). In these cases instructors will be informed, and a notice will be posted on the website and social media as soon as possible. Classes will be rescheduled whenever possible, if not possible participants will be reimbursed at a prorated cost.

Worker Code of Conduct

Mon, 01 Jan 0001 00:00:00 +0000

The purpose of this policy is to outline the organization’s expectations when it comes to the behaviour and conduct of its workers.

Please Note that this Worker Code of Conduct is administered in conjunction with Baxter Arts Centre’s Anti-Harassment Policy, Participant Code of Conduct and Human Rights Policy, and includes freedom from discrimination under any of the grounds established by the Ontario Human Rights Code, including race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex (including pregnancy), sexual orientation, gender identity, gender expression, age (18 and over), marital status (including same sex partners), family status, disability, and record of offences.

Workplace Anti-Harassment Policy

Mon, 01 Jan 0001 00:00:00 +0000

Baxter Arts Centre is committed to ensuring a workplace free of harassment, bullying, and discrimination. In pursuit of this, Baxter Arts Centre will not tolerate any harassment, bullying, or discrimination. Baxter Arts Centre is further committed to investigating any complaints regarding workplace harassment, bullying, and/or discrimination, using the method of progressive discipline, up to and including the point of termination of work for the perpetrator(s).

Canada’s Criminal Code specifically lays out matters such as violent acts, sexual assault, threats, and behaviours such as stalking. In the event of any of the above, Baxter Arts Centre will immediately contact the police.